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Event Planning Checklist

PLANNING AN EVENT?

Below is a checklist compiled by Communications and External Relations to help you plan communications support for your next event. The time frame for most items is 6–12 weeks prior to the event. Contact the appropriate FIT staff member to discuss your options. Keep your budget in mind.

Publications, [email protected], 7-4712
___ save-the-date card
___ invitation
___ event program/brochure
___ event signage, banners, name tags
___ wayfinding signage

Internal Publicity 
___ Newsroom calendar, [email protected], 7-4716
___ campus flyers, [email protected], 7-4712

External Publicity
___ press release, media alert, [email protected], 7-4700
___ Hue Magazine, [email protected], 7-4707

Advertising, [email protected], 7-4700
___ ad design and media buys

Giveaways, [email protected], 7-4700
___ FIT collateral (e.g., FIT view book, CE catalog) 
___ FIT promotional items (in stock) (e.g., pencils, balloons) 
___ FIT promotional items (custom) (e.g., T-shirts, hats, tote bags)

Photography, [email protected], 7-4713
___ freelance photographer

OTHER DEPARTMENTS
___ Event Management and Facilities Rental, 7-4120
___ Catering, Aramark Food Services, 7-5775

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