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Withdrawal & Refund Policies

FOR FIT IN ITALY

WITHDRAWAL POLICIES

BEFORE INTERVIEW/ADVISEMENT/ACCEPTANCE LETTER

  • If you decide to withdraw your application before your interview, you must notify the Office of International Programs (OIP) by e-mail. Your withdrawal will be effective on the day it is received by the OIP.

AFTER YOU HAVE COMMITTED TO PARTICIPATING IN THE PROGRAM

  • If you decide to withdraw your acceptance after you have agreed to participate, but before the beginning of the semester at FIT, you must submit your intent to withdraw in writing to the appropriate departments.

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Your withdrawal from the study-abroad program will be effective on the day it is received. Once you have agreed to participate in the program, FIT cannot guarantee that there will be space for you to register for classes in New York after you withdraw.

  • Any charges that FIT has advanced for study abroad on your behalf will remain your financial responsibility.
  • If you are receiving Financial Aid, you must notify the Office of Financial Aid that you have withdrawn from the program as your award has been calculated anticipating your study abroad.

AFTER YOU HAVE ARRIVED IN ITALY

  • If you decide to withdraw from the program after you arrive in Italy, you must make an appointment with the Resident Director to discuss your reasons for withdrawal. It is important that your situation be reviewed carefully with the Resident Director as you may be experiencing difficulty adjusting to your new surroundings.
  • If you remain decided to withdraw from the program after your discussion with the Resident Director, you must inform the appropriate departments in writing (see above). Your withdrawal will be effective on the day it is received.
  • Italian immigration authorities and the U.S. Consulate will be informed that you are no longer a student in the program.

FOR SEMESTER/ACADEMIC YEAR AND SUNY/CCIS ABROAD

WITHDRAWAL POLICIES

BEFORE INTERVIEW/ADVISEMENT/ACCEPTANCE LETTER

  • If you decide to withdraw your application before your interview, you must notify the Office of International Programs (OIP) by e-mail. Your withdrawal will be effective on the day it is received by the OIP.

AFTER YOUR APPROVAL TO STUDY ABROAD WITH OIP

  • If you decide to withdraw after your study abroad full-time matriculation, you must direct your request for withdrawal by email to the FIT OIP. If you are participating in a program through CCIS/SUNY, you must also notify the administering CCIS/SUNY campus in writing. Once you have agreed to participate in the program, FIT cannot guarantee that there will be space for you to register for classes in New York after you withdraw.

AFTER YOU HAVE COMMITTED TO PARTICIPATING WITH THE HOST INSTITUTION

  • In addition to contacting OIP and administering CCIS/SUNY campuses, you must also contact the mobility/exchange office at the host institution.

AFTER YOU HAVE ARRIVED AT YOUR HOST INSTITUTION

  • If you decide to withdraw from the program at any time after you arrive at your host institution, you must contact the mobility/exchange office of the host institution and receive instructions as to how you may withdraw from the program. It is your responsibility to comply with any procedures or payments that are required by the host school or any residential arrangements that have been made on your behalf. You must then send an official communication to the FIT OIP regarding your withdrawal decision and confirm that you have complied with any procedures or payments that may be required by the host institution.
  • After you withdraw, your FIT Study Abroad full-time matriculation will be removed from your records for that semester. FIT cannot guarantee that there will be space for you after you withdraw to register for classes in New York.

FOR SHORT-TERM STUDY ABROAD

CANCELLATION POLICIES

If FIT cancels the program due to low enrollment, you will receive a refund for all payments you have made.

If FIT is required to cancel a program prior to departure due to unforeseen circumstances over which FIT has no control, students will be responsible for any financial commitments that have been made on their behalf (non-refundable flight deposits or airfares, non-refundable hotel bookings, etc.).

WITHDRAWAL POLICIES

Submit a request by email to both the Office of International Programs (OIP) and the course instructor. Withdrawal will be effective upon receipt of this communication and the conditions below will apply depending upon when you withdraw.

Withdrawal from the Course

  1. If you withdraw before the first day of your class abroad, you will receive a full refund for the tuition and registration and technology fees.
  2. If you withdraw at any time after the course has begun, there is no refund of tuition or registration and technology fees.

Withdrawal from the Program 
(Please note that Program Fees are calculated on a group basis and an individual withdrawal affects the entire group.)

  1. The $60.00 Application Fee and $400 first deposit are strictly non-refundable as FIT will begin to make arrangements on your behalf.
  2. If you withdraw for any reason after you have begun payments, you will be charged according to the cost of the arrangements that have been made on your behalf (including those not yet billed to your student account).
  3. Students who withdraw for any reason within 60 days of the start of the program will not receive any refund of the Program Fee as guaranteed airline, hotel, museum and other arrangements have been made on their behalf. If you decide to return home for any reason you will be required to arrange and pay for your own return travel. Students who have documented illness and are required to return home should contact the Emergency Assistance department of their Medical Insurance provider.

TRIP CANCELLATION INSURANCE

Because no refund is guaranteed once you have begun making payments, FIT recommends that all study abroad students consider trip cancellation insurance to cover travel arrangements in the event of a cancellation or delay due to certain unforeseen events, such as documented serious illness or hospitalization.

Trip cancellation coverage requires very specific proof of insured conditions. Each policy needs to be carefully evaluated. Depending on the policy, some conditions for trip cancellation or delay may be excluded. Generally, an individual decision not to participate for personal reasons would not be covered. Policies also vary on when trip cancellation insurance must be purchased. Students should verify the terms and conditions with the travel insurance providers offering the policy.

Although FIT does not endorse or recommend any insurance provider, we have become aware of the following providers that you may want to research or consider:

STA Travel 
30 3rd Avenue New York, NY 10003
212 473.6100
evg@statravel.com
www.statravel.com

INSURE MY TRIP.COM
www.insuremytrip.com

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