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Event Planning Checklist

PLANNING AN EVENT?

Below is a checklist compiled by Communications and External Relations to help you plan communications support for your next event. The timeframe for most items is 6–12 weeks prior to the event. Contact the appropriate FIT staff member to discuss your options. Keep your budget in mind.

COMMUNICATIONS AND EXTERNAL RELATIONS DEPARTMENTS

Publications, ellen_davidson@fitnyc.edu, 7-4712
___ save the date card
___ invitation
___ event program/brochure
___ event signage, banners, name tags
___ wayfinding signage

Internal Publicity 
___ MyFIT announcement, norma_campbell@fitnyc.edu, 7-4711
___ Newsroom calendar, laura_hatmaker@fitnyc.edu, 7-4716
___ campus flyers, ellen_davidson@fitnyc.edu, 7-4712

External Publicity
___ press release, media alert, alexandra_mann@fitnyc.edu, 7-4700
___ Hue Magazine, linda_angrilli@fitnyc.edu, 7-4707

Advertising, carol_leven@fitnyc.edu, 7-4700
___ ad design and media buys

Giveaways, leslie_kachic@fitnyc.edu, 7-4700
___ FIT collateral, i.e. Look Book, CE catalog, etc.
___ FIT promotional Items (in-stock), i.e. pencils, balloons, etc.
___ FIT promotional Items (custom), i.e. T-shirts, hats, tote bags, etc.

Photography, smiljana_peros@fitnyc.edu, 7-4713
___ freelance photographer

OTHER DEPARTMENTS
___ FIT facilities and catering, mary_oleniczak@fitnyc.edu, 7-4120
___ Aramark Food Services, 7-7609

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