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Outline of Steps for New Programs

Semester 1

  1. Concept outlined by faculty and support received from Dept. Chair, and School Dean.
  2. School Dean receives support from the Vice President for Academic Affairs (VPAA) to develop a summary statement to be shared with the President.
  3. The President indicates to the VPAA that the Approval to Proceed (ATP) process may begin.
  4. The ATP is turned into a Google Doc by the Office of Curriculum.
  5. The Office of Curriculum team works with ATP proposer to complete form items 1. – 7.
  6. Simultaneously, the ATP proposer works with the Assessment Director, to develop a curriculum map of the proposed degree program.  The completed curriculum map is uploaded to the ATP.
  7. The VPAA generates an email to the VP for IT/CIO, Information Technologies Services, the VP Finance & Administration, Education Foundation, the VP for Communications and External Relations, and VP for Enrollment Management & Student Success, stating that exploration and development of a new degree program is underway, and that the ATP proposer and Department Chair will be reaching out to schedule meetings with someone from their areas.
  8. The ATP proposer schedules meetings with respective VPs.
  9. ATP proposer and Department Chair begin development of ATP sections on enrollment, need, budget, space, resources with respective VP areas.

Semester 2

  1. The ATP proposer and Department Chair complete ATP sections on enrollment, need, budget, space, resources with respective VP areas.
  2. The completed ATP is reviewed by the Assistant Vice President for Academic Affairs (AVPAA) and the VPAA.
  3. The VPAA confirms with VPs.
  4. The ATP is submitted to the President for approval. The VPAA receives approval from the President to move forward with degree program development and communicates this to the School Dean, ATP proposer and Department Chair.
  5. A new degree Letter of Intent (LOI) or Program Announcement (PA) FYI is submitted into the governance process (a misc. digital curricular innovation form is generated).
  6. Development of curriculum begins as per curriculum map.
  7. Courses of study are developed and fleshed out.
  8. The Office of Curriculum submits a SUNY Program Announcement (undergrad programs) or SUNY Letter of Intent (grad programs) to SUNY Central.

Semester 3:

  1. The PA or LOI is circulated to all SUNY campuses; other campuses have 30 business days to comment on the proposal.
  2. Courses of Study (COS) are reviewed by Dept. Faculty, and (COS) are reviewed by the School Department Chairs and Dean.
  3. The COS travel through FIT’s internal governance procedure via electronic curriculum form system (CIM) and receive approvals to move forward.
  4. The Office of Curriculum works with the ATP proposer and Department Chair on development of the SUNY Program Proposal application (SUNY undergraduate form 2A or graduate form 2B).
  5. Recommendations for external proposed program reviewers (along with their CVs) are sent by the ATP proposer and Department Chair to the AVPAA’s office team.
  6. Once the 30-day comment period for the LOI or PA ends, any concerns and/or objections from other campuses must be resolved to the satisfaction of the SUNY Provost Office.
  7. The Office of Curriculum sends proposed program reviewer information to the SUNY Campus Reviewer.
  8. Once SUNY chooses two external reviewers, the Office of Curriculum sends each reviewer the proposed new program Approval to Proceed document along with the blank SUNY External Evaluation Report form, and arranges for them to visit the campus and relevant locations.  Upon completion of the evaluation, each reviewer emails her/his separate and signed report to the campus.
  9. The Office of Curriculum along with the School Dean, ATP proposer and Department Chair prepares an Institutional Response to the reports prepared by the external reviewers and submits it along with the original, signed External Evaluation Reports, and the Program Proposal application to the SUNY Provost.
  10. *SUNY reviews all submitted documents, and when approved SUNY forwards the proposal(s) to the New York State Education Department.
  11. *The New York State Education Department (NYSED) reviews the documents and once approved, issues a final approval letter along with assigned HEGIS and state degree codes to the President’s office.
  12. *After NYSED official approval letters are received by the President’s office, communications, and marketing, may begin.

*Steps 12 and 13 may take up to 10 months to complete

Semester 4 (or in between semesters)

  1. Planned facilities, software and other resources are determined through the operations unit of Academic Affairs, and the offices of the CIO, Facilities and EMSS.
  2. Marketing of new program(s) is determined through the offices of Communications and External Relations and Admissions.

Semester 5

  1. Continued marketing of the new program(s).
  2. Student applications to the new program(s) are received.
  3. Applicant portfolios are reviewed.
  4. Student advisement takes place.
  5. If the proposal is for a new program in art and design, the Office of curriculum along with the ATP proposer and the Department chair prepare the NASAD Plan Approval document.
  6. The NASAD Plan Approval document must be received by the Commission Office before Sept 1st – for consideration during the October meeting.
  7. Continued discussion and implementation of planned facilities, software and other resources takes place.

Semester 6

  1. Faculty are hired and teaching programs assigned.
  2. Students are admitted for the Fall incoming class.
  3. NASAD’s recommendation for Plan Approval is received.
  4. Finalization of planned facilities, software and other resource needs.

In between semesters

  1. Installation of required software and purchases of additional resources.

Semester 7

Intake of new program first cohort.

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