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CourseLeaf Training Resources

If you have any questions about this information, please contact courseleaf_help@fitnyc.edu.

Frequently Asked Questions

If you don't see your question listed, please contact courseleaf_help@fitnyc.edu

NOTE: If you wish to propose a New Program, contact the Office of Curriculum

  1. How do I propose a new course?
  2. How do I add an existing course to a program
  3. How do I drop an existing course from a program
  4. How do I move a course within a program
  5. How do I add a new course that I am creating to an existing program?
  6. How do I request an existing course be offered online?
  7. How do I change a course title?
  8. How do I change a course's credits/hours?
  9. How do I change a course level?
  10. How do I deactivate a course?
  11. How do I change a department name?
  12. All other changes
  13. How do I review and approve a curricular change in workflow?
  14. How do I review a curricular action that has come to me as an "FYI"?


How do I propose a new course?

  1. Go to https://nextcatalog.fitnyc.edu/courseadmin to access the digital Curricular form for New Courses or Changes/Revisions
  2. Enter your FIT username and password
  3. Click on the "Propose New Course" green button next to the search field
  4. Fill out the form; all required questions have a red box around them. Use the thought bubbles for additional information
  5. Once you are finished with your entries, scroll down to the bottom of the form and click either "Save Changes" (if you wish to re-visit this edit) or "Save & Submit" to put the proposal through workflow.  Note: If you choose "Cancel", all your work will be deleted, not saved 

How do I add an existing course to a semester?

Adding a course to a semester is considered a Program Change, not a course change.

  1. Go to https://nextcatalog.fitnyc.edu/programadmin to access the digital Program Management form
  2. Enter your FIT username and password
  3. Using the search of scroll function, search for the title of the relevant program (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it)
  4. Once you have located your program, select it
  5. Click the green "Edit Program" button
  6. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  7. Scroll down to the "Curriculum Outline" section of the form
  8. Double-click on the Plan of Study grid. This will bring up an interactive table where you can enter the added course information. Choose the term where you wish the course to reside from the "Term" drop-down on the right-hand side. Leave the "Year" drop-down blank
  9. Select the course you want to add from the course list drop-down on the left-hand side
  10. Click the arrow button to add the course to the term, then click "OK"
  11. Type the category type for the course (i.e. Major Area, Related Area, or Liberal Arts) in the "Category" box and click "OK" 
  12. Add the reason for the change in the "Additional Notes" section
  13. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow 

How do I drop an existing course from a program?

Adding a course to a semester is considered a Program Change, not a course change.

  1. Go to https://nextcatalog.fitnyc.edu/programadmin to access the Program Management form
  2. Enter your FIT username and password
  3. Using the search of scroll function, search for the title of the relevant program (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it)
  4. Once you have located your program, select it
  5. Click the green "Edit Program" button
  6. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  7. Scroll down to the "Curriculum Outline" section of the form
  8. Double-click on the Plan of Study grid. This will bring up an interactive table where you can enter the information for the course you wish to drop. Choose the relevant term from the "Term" drop-down on the right-hand side. Leave the "Year" drop-down blank
  9. Select the course you want to drop, and click on the arrow button to remove the course from the grid. Once you have removed the course, click the "OK" button
  10. Add the reason for the change in the "Additional Notes" section
  11. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow 

How do I move a course to another semester?

Moving a course from one semester to another is considered a Program Change, not a course change. It is a combination of the "drop" and "add" processes.

    1. Go to https://nextcatalog.fitnyc.edu/programadmin to access the Program Management form
    2. Enter your FIT username and password
    3. Using the search of scroll function, search for the title of the relevant program (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it)
    4. Once you have located your program, select it
    5. Click the green "Edit Program" button
    6. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
    7. Scroll down to the "Curriculum Outline" section of the form
    8. Double-click on the Plan of Study grid. This will bring up an interactive table where you can enter the information to move a course
    9. Choose the term from which you wish to remove the course from the "Term" drop-down on the right-hand side. Leave the "Year" drop-down blank
    10. Select the course you want to move, and click the relevant arrow button to remove the course from the grid
    11. Choose the term where you wish the course to reside from the "Term" drop-down on the right-hand side
    12. Select the course you want to move from the course drop-down on the left-hand side
    13. Click the relevant arrow button to add the course to the term
    14. Type in the category of the course type (i.e. Major Area, Related Area, or Liberal Arts) in the "Category" box and click "OK"
    15. Add the reason for the change in the "Additional Notes" section
    16. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow 

How do I add a new course that I am creating to an existing program?

To add a new course to an existing program, you need to follow two steps; 1) proposing a new course and 2) adding a course to a program.

Once you have proposed the new course and sent it through workflow, you will need to add a placeholder for the course in the semester where you wish the new course to reside. This will be updated once the new course has been entered into Banner by the Registrar. 

Adding the placeholder for the new course to a semester is considered a Program Change, not a course change.

  1. Go to https://nextcatalog.fitnyc.edu/programadmin to access the Program Management form
  2. Enter your FIT username and password
  3. Using the search of scroll function, search for the title of the relevant program (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it)
  4. Once you have located your program, select it
  5. Click the green "Edit Program" button
  6. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  7. Scroll down to the "Curriculum Outline" section of the form
  8. Double-click on the Plan of Study grid. This will bring up an interactive table where you can enter the new course information. Choose the term where you wish the course to reside from the "Term" drop-down on the right-hand side. Leave the "Year" drop-down blank
  9. Once you have selected the term/semester where you wish the new course to reside, click the "Add Comment Entry" button on the left-hand side
  10. When you hit this button, a new field will pop up where you can enter a comment into the semester.  Type in the text "Add New Course", and the title of the new course i.e. "Add New Course FM 3XX Fashion Business"
  11. Type in the category type for the new course (i.e. Major Area, Related Area or Liberal Arts) in the "Category" field and click "OK"
  12. Add the reason for the change in the "Additional Notes" section at the bottom of the form
  13. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow

How do I request an existing course be offered online?

  1. Go to https://nextcatalog.fitnyc.edu/courseadmin to access the curricular form for New Courses or Changes/Revisions form
  2. Enter your FIT username and password
  3. Search for the course that you would like to offer in an online format (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it) and select it
  4. Click the green "Edit Course" button
  5. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  6. Scroll down to the question "Are you proposing an online or blended version of this course?". Answer yes
  7. Attach the current course of study, the online statement, and advise the date of approval from the Executive Director of Online Learning
  8. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow

How do I change a course title?

  1. Go to https://nextcatalog.fitnyc.edu/courseadmin to access the curricular form for New Courses or Changes/Revisions form
  2. Enter your FIT username and password
  3. Search for the course that you would like to edit and click on it (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it)
  4. Click the green "Edit Course" button
  5. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  6. Scroll down the form until you reach the "Course Title" field
  7. Enter the new course title
  8. Attach a revised course of study showing the new course title
  9. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow

How can I change a course's credits or hours?

  1. Go to https://nextcatalog.fitnyc.edu/courseadmin to access the curricular form for New Courses or Changes/Revisions form
  2. Enter your FIT username and password
  3. Search for the course that you would like to edit and select it (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it) 
  4. Click the green "Edit Course" button
  5. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  6. Scroll down the form until you reach the "Number of Credits/Lecture Hours/Studio Lab Hours" fields
  7. Make your change
  8. Attach a revised course of study showing the change in credits or hours
  9. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow

How do I change a course level?

  1. Go to https://nextcatalog.fitnyc.edu/courseadmin to access the curricular form for New Courses or Changes/Revisions form
  2. Enter your FIT username and password
  3. Search for the course that you would like to edit (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it) and select it
  4. Click the green "Edit Course" button
  5. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  6. Scroll down the form until you reach the  "Course Level" drop-down
  7. Select from the drop-down the level you wish the course to be (i.e. 1XX, 2XX, 3XX, 4XX_
  8. Attach an updated course of study reflecting the change i.e. EN 4XX
  9. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow

How do I deactivate a course?

  1. Go to https://nextcatalog.fitnyc.edu/courseadmin to access the curricular form for New Courses or Changes/Revisions form
  2. Enter your FIT username and password
  3. Search for the course that you would like to deactivate (use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it) and select it
  4. Click on the red "Deactivate" button on the left-hand side
  5. The course is now deactivated

Note: Deactivating a course does not mean that the course has been deleted from Banner. To re-activate a course that has previously been deactivated, contact the Office of Curriculum at 212 217.4050, or email courseleaf_help@fitnyc.edu

How do I change a department name?

To change a department name, you will need to submit a Miscellaneous change request.

  1. Go to https://nextcatalog.fitnyc.edu/miscadmin to access the Miscellaneous Change Request page
  2. Enter your FIT username and password
  3. Click the green "Propose New Misc" button
  4. Select "Request Department Name Change" from the "Request Type" drop-down
  5. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  6. Attach any relevant supporting documentation
  7. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow

All other changes

  1. Go to https://nextcatalog.fitnyc.edu/miscadmin to access the Miscellaneous Change Request page
  2. Enter your FIT username and password
  3. Click the green "Propose New Misc" button
  4. Select "All Other Changes" from the drop-down
  5. Answer all red-boxed questions, including "Why are you requesting this action?" Be clear and specific.
  6. Attach any relevant supporting documentation
  7. Once you are finished making your change, scroll down to the bottom of the form and click either "Save changes" (if you wish to re-visit this edit) or "Save & Submit" to put the change through workflow 

How do I review and approve a curricular change in workflow?

  1. When a curricular change is put into workflow, you will receive notification in your email inbox from FIT's Curriculum Office letting you know that an item is waiting for your review and/or approval
  2. In the body of the email, you will be directed to a link that will take you to the CIM approvals page. Here you will be able to review, edit, approve or rollback a proposal
  3. Under "Pages Pending Approval" you will see pages that are waiting for your review and approval
  4. By selecting the title of the course affected, you will be able to see what changes have been made, and where the action is in the workflow process
  5. If you approve of this proposed curricular action, click the green “Approve” button at the top right-hand side of the page. By approving the page, you will send the curricular action to the next step in the workflow
  6. If you do not approve of the proposed action, or would like to send it back for further changes, click the red “Rollback” button at the top right-hand side of the page. You may select the person or step in workflow where you would like to send the action back to
  7. By clicking the “Rollback” button, you will be asked to provide a comment as to why you are rolling the action back. Enter the reason for your decision here. The curricular action will now go back to the person in the workflow you have selected 
  8. If you wish to further edit the course, or add an additional curricular action to the course, click the blue “Edit” button at the top right-hand side of the page.  By clicking this button, a new screen will pop up, which will allow you to edit the course
  9. Make your edits, then scroll down to the bottom of the page and click the “Save Changes” button. This will save your edits to the course
  10. Once your edits are saved, click the green “Approve” button in the top right-hand corner. By doing this, you will send the curricular action + your edits to the next person in the workflow for their review/approval. 

If you are not an approver in the workflow system you may still receive “FYI” email notifications advising of a change that may impact your department.

How do I review a curricular action that has come to me as an "FYI"?

To review a change that is sent to you as an “FYI”, you will receive an email notifying you that a course or program has been revised. In the email, it will advise which course or program is affected by the change. You can use this information to locate the course or program, and comment on the revision if necessary.

To review an "FYI": 

  1. Search for the course or program that is affected using either the Course, Program or Miscellaneous forms (http://nextcatalog.fitnyc.edu/courseadmin, https://nextcatalog.fitnyc.edu/programadmin, http://nextcatalog.fitnyc.edu/miscadmin) Use the wildcard * feature if you cannot locate your program i.e. *design* will bring up any program with the word “design” in it 
  2. Once you have located the relevant course or program, select it.  Here you will see the red/green markup showing the changes for your review. 
  3. Although you are included as an "FYI" only, you are required to leave a comment advising if you approve or disagree with the action.  To do this, click the green "Add Comment" button on the top right hand side of the course and add your comment, indicating if you agree or disagree with the action. Hit "Save". Your comment is now visible to those in the workflow process. 
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