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Annual Clery Act Report

Pursuant to 20 United States Code section 1092(f), the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act," and the Code of Federal Regulations (CFR) each institution of higher education in the United States which participates in federal student aid programs must produce and distribute an annual report containing crime statistics and statements of security policy. A failure to provide required information, or the inclusion of inaccurate information can result in fines up to $25,000 per violation imposed by the U.S. Department of Education (DOE).

Security on Campus, Inc. Clery Act Annual Report Checklist

Crime Awareness and Campus Security Act, aka the Clery Act. This federal law requires certain information to be made available about criminal activity on campuses.

Since 1992, educational institutions have been required to publish and distribute an annual security report to numerous people in addition to the media.

In 1998, the law was amended to require campus police to keep and maintain daily crime logs and times reports about ongoing criminal threats on campus. These reports had to be made available to the public during business hours. This change affected may private institutions that had been able to ignore state open records laws.

Campus Sexual Assault Victim's Bill of Rights. This is a subsection of the Clery Act. Institutions may have to provide student journalists with information about what happens in an on-campus disciplinary body with cases involving sexual assault.

Family Educational Rights and Privacy Act. This law is frequently a roadblock for student journalists. It is designed to prohibit the release of educational records to outsiders without that student's permission. Importantly for the security office, in 1992, an amendment was passed that stated that the protected education records do not include records maintained by a law enforcement unit of an educational agency or institution.

AN in 1998, another amendment was passed that explicitly allows (though doesn't require) schools to release the outcome of disciplinary proceedings where a student if found responsible for behavior that would constitute a crime or violence or a non-forcible sex offense. This act applies to any educational institution that receives any federal funding.

Student Right to Know Act. Despite its rather broad name, this law deals narrowly with reporting requirements about athletic scholarships and financial aid. Though it wouldn't likely apply to the campus security office, your awareness of it will protect your office if some student journalist tries to cite it.

State Open Record Laws. Every state and the District of Columbia have some version of an open records act that guarantees publish access to records generated by a public access to records generated by a public body or agency. There are expectations if something is considered under some specific exemption, which vary from state to state. Generally, this applies to all state agencies, such as public colleges and universities. Know whether this law applies to your department.

This can depend on:

  • The status of your institution as private or public.
  • The status of the security department as a law enforcement authority.

    Many students, their parents, and employees are concerned about safety and security on campus. Fashion Institute of Technology understands that concern and takes its responsibility seriously. FIT employs security measures that ensure our students and employees are as free as possible from any threats to their safety or well being. Although the college has been fortunate in not experiencing a significant number of crimes committed on campus, our efforts must continue tom minimize the risk of criminal incidents. To prevent such incidents, a competent, professionally-trained campus Public Safety Department, together with students and employees, are responsible for a number of measures to ensure that people and their possessions are protected as much as possible.
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