/prototype.js/validation.js/effects.js /robots.txt

Registrar/Student Records

Updated 9/13/2013

Academic Standing

Degree students must earn a 2.0 grade point average each semester and a cumulative 2.0 grade point average to remain in good academic standing.

A student is placed on academic probation if his or her semester grade point average (GPA) is below a 2.0. A student will be dismissed from the college after two consecutive semesters with a GPA below 2.0.

A student may request an exception to the Academic Standing policy by submitting a written appeal with supporting documentation to the Committee on Academic Standards by the deadline stated on the registrar website at http://www.fitnyc.edu/3575.asp

Students who have been dismissed from the college are permitted to take only non-credit bearing courses offered through the School of Continuing and Professional Studies.

Student Records/FERPA

FERPA (The Family Educational Rights and Privacy Act) and regulations adopted by the Secretary of the U.S. Department of Education to implement FERPA provide students with specific rights relating to their records at FIT. Under FERPA, a student has the right to:†

  • inspect and review his or her education records;†
  • seek amendment of his or her education records that he or she believes to be inaccurate, misleading, or otherwise in violation of the studentís privacy rights;†
  • consent to disclosures of personally identifiable information contained in his or her education records, except to the extent that FERPA and the regulations authorize disclosure without consent;
  • file with the U.S. Department of Education a complaint concerning alleged failures by FIT to comply with the requirements of FERPA or the Secretaryís regulations. Complaints should be filed in writing with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave. S.W., Washington, D.C. 20202-4605. Complete copies of FERPA and of the regulations issued by the Secretary of Education are available for review in the Enrollment Management and Student Success Office, Room B221. Any student having a question about access to FIT student records is encouraged to consult them.

PROCEDURE FOR INSPECTION AND REVIEW OF EDUCATION RECORDS

Education records are records and other documents maintained by FIT which contain material directly related to a student. Education records do not include:†

  • records that are kept in the sole possession of the maker, are used only as a personal memory aid, and are not accessible to any other person except a temporary substitute for the maker of the record;†
  • records created by, and kept by, Security for law enforcement purposes;†
  • records on a student made or kept by a physician, psychiatrist, psychologist, or other professional or paraprofessional and which are made, kept, or used only in connection with treatment of the student, and which are disclosed only to individuals providing the treatment. The student may have such records reviewed by a physician or other appropriate professional of the studentís choice.

A student may review his or her own education records by submitting a written request to Enrollment Management and Student Success, Room B221. FIT will comply with a request for access within a reasonable time but no later than 45 business days after the request is filed with the office. FIT will respond to reasonable requests for explanations and interpretations of the records.

If circumstances effectively prevent the student from exercising the right to inspect and review his or her education records, FIT will provide the student with a copy of the records requested or will make other arrangements for the student to inspect and review the requested records.

FIT is not required to permit a student to inspect education records that are:†

  • financial records of the studentís parents;†
  • confidential letters or statements of recommendation placed in a studentís education record before January 1, 1975;†
  • confidential letters of recommendation or reference for which the student has signed a waiver of the right of access and which are related to the studentís admission to FIT or another educational institution, application for employment, or receipt of an honor.

REQUESTING AMENDMENT OF A STUDENTíS OWN EDUCATION RECORD

If a student believes that his or her education records contain information that is inaccurate, misleading, or in violation of the studentís rights of privacy, he or she may ask FIT to amend the record. FIT will decide within a reasonable time after it receives the request whether to make the requested amendment. If FIT decides not to amend the records as requested, it will inform the student of its decision and of his or her right to a hearing to challenge the content of the education records on the grounds that the information they contain is inaccurate, misleading, or in violation of the studentís privacy rights. FIT will hold the hearing within a reasonable time after it has received the request and will give the student advance notice of the date, time, and place of the hearing. The hearing will be conducted by an appointee of the vice president for Enrollment Management and Student Success who does not have a direct interest in the outcome of the hearing.

At the hearing, the student will have a full and fair opportunity to present relevant evidence. The student may, at his or her own expense, be assisted or represented by one or more individuals of his or her own choice, including an attorney.

The hearing officer will issue a decision in writing within a reasonable time after the hearing. The decision will be based solely on the evidence presented at the hearing and will include a summary of the evidence and the reasons for the decision.

If, as a result of the hearing, FIT decides that the challenged information is inaccurate, misleading, or otherwise in violation of the studentís privacy rights, it will amend the record accordingly and inform the student of the amendment in writing. On the other hand, if FIT decides, as a result of the hearing, that the information in the education record is not inaccurate, misleading, or otherwise in violation of the studentís privacy rights, it will inform the student of his or her right to place a statement in the record commenting on the contested information or stating why he or she disagrees with FITís decision, or both. If such a statement is placed in the studentís education record, FIT will maintain the statement with the contested part of the record for as long as the record is maintained, and will disclose the statement whenever it discloses the portion of the record to which the statement relates.

The student may appeal to the president of FIT after an adverse decision of the hearing officer. The president will review any evidence presented to the hearing officer and will not hold an additional hearing or consider further evidence.

RELEASE OF PERSONALLY IDENTIFIABLE INFORMATION

Except under circumstances described in FERPA and the secretaryís regulations, or as discussed below, FIT will not release personally identifiable information from a studentís education records without a signed and dated written consent from the student. The written consent must specify the records that may be disclosed, state the purpose of the disclosure, and identify the party or class of parties to whom the disclosure may be made. When a disclosure is made in this way, FIT will provide the student with a copy of the records disclosed if the student requests.

FIT may disclose directory information of a student. Directory information includes information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. FIT has designated as directory information the studentís name, address, telephone number, email address, photograph, date and place of birth, major field of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, most recent previous school/institution attended and, for members of athletic teams, weight and height.

A student has the right to refuse to let FIT designate as directory information any or all of those types of information about the student. At any time during the academic year, a student wishing to assert that right must notify the Office of the Registrar in writing of the types of information about the student that the student does not want to be designated as directory information. The request will be implemented as soon as practically possible and will remain in effect only for the academic year in which it is made.

The following are among the disclosures FERPA allows FIT to make without student consent:†

  • FIT may disclose education records to FIT school officials who have been determined by FIT to have legitimate educational interests in those records. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. Education records of a student will be released only with the approval of the president of FIT, the vice president for Academic Affairs, or the vice president for Enrollment Management and Student Success, and will be released only to an FIT official who needs to review those records to fulfill his or her professional responsibility.†
  • FIT may also disclose, to a victim of an alleged crime of violence or non-forcible sex offense, the final results of an FIT disciplinary proceeding with respect to that alleged crime or offense, regardless of whether FIT concluded that a violation was committed. FIT may disclose to any other requester the final results of an FIT disciplinary proceeding reached on or after October 7, 1998, where (a) the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and (b) the student has committed a violation of FIT rules or policies with respect to the allegation. FIT will release as ďfinal resultsĒ of such a disciplinary proceeding only the name of the student, the violation committed, and any sanction imposed by FIT, and will not disclose the name of any other student, including a victim or witness, without the prior written consent of the other student.†
  • FIT may disclose to a parent of an FIT student records regarding the studentís violation of any federal, state, or local law, or of any FIT rule or policy, governing the use or possession of alcohol or a controlled substance if FIT determines that the student has committed a disciplinary violation with respect to that use or possession and the student is under the age of 21 at the time of the disclosure to the parent. FIT will not disclose any such determinations of disciplinary violations reached before October 7, 1998.†
  • FIT may disclose a studentís education records to a court where the records are relevant for FIT to proceed with a legal action it has initiated against the student (or the studentís parent) or to defend itself in a legal action brought against it by the student (or the studentís parent).
FIT LibraryThe Museum at FIT
See More of FITMy FITContact UsGive to FITTake a CourseApplyVisit FIT Adult Learners & Career ProfessionalsEmployers & IndustryAlumni: The Power of ConnectionFaculty & StaffCurrent StudentsParentsRecently Accepted Students FIT & NYCNews & EventsAthletics & RecreationCampus LifeAdmissionsAcademicsAbout FIT
MyFIT Home