Once an event is approved, a contract and invoice will be executed. Clients are required to sign and return the contract along with payment in full (preferably by credit card) for space rental and estimated labor. Space is not guaranteed until both the contract and payment are received in the Facilities and Special Events Office. FIT will bill the client for additional labor, equipment and any other charges incurred at the conclusion of the event.†See Rates and fees.
Facility Use Request Form
Reservations must be received no later than two weeks prior to the event date. Requirements for services (audiovisual, lighting, custodial, and catering) must be received no later than one week prior to the event. Last-minute changes and requests cannot be guaranteed.
Clients are required to provide the name of an accountable individual for the event. This accountable individual must be present at the event and is responsible for:
- Planning and coordinating the event in conjunction with FIT's Facilities and Special Events Office.
- Ensuring that event participation is in compliance with FIT's rules and regulations. See Rules and Regulations.
- Controlling access to any public assembly area. This includes but is not limited to: reviewing admissions tickets, supervising guest lists, monitoring number of tickets issued, etc.
FIT's Facilities and Special Events Office is responsible for the overall coordination of your event. This includes coordinating set-up, technical, maintenance, and security requirements. FIT will ensure that all appropriate permits are obtained and all systems are operating according to fire and other codes.